Set-up and Break-down

Set-up and Break-down

Set-Up Days & Times

  • Events Center + NWC Level 1 & Level 3 + Tents:

  • Tuesday – Thursday (3rd, 4th, 5th) 9am to 7pm

  • Check in closes at 5pm!

Early Delivery is available for Saturday &/OR Sunday (Aug 31 and/or Sept 1) from 9am to 5pm for $150 PER DAY if paid in advance by 8/15/24.

EARLY DELIVERY IS FOR DROPPING GOODS ONLY.

Setup of ANY kind is not available until Monday, September 2.

If you pay for Early Delivery and need forklift services, they will be billed at the set rate of $50 for the 1st pallet and $25 for each additional.

  • No unscheduled early deliveries are allowed. Deliveries without pre-arrangement and payment will be stored in the NWC at $50/pallet/day. Access only during regular setup. A forklift fee of $50/pallet ($25 additional) applies for unloading and moving to the booth.

  • ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!

  • UPS Freight Deliveries — if you don't need to be present, no early delivery access is necessary. You can schedule delivery to your booth location before setup without any fee. However, if you need to be on-site for the delivery, an early delivery fee will apply.

  • Non-UPS Freight Deliveries — If you opt for early delivery but won't be present to unload your freight, it will be stored in the NWC at $50 for the first pallet and $25 for each additional one. Access to it will be available only during regular setup, with delivery to your booth charged at the same rate. Take control of your freight to save time and money!

  • Early Delivery Applies to EACH VENDOR

    • Each early delivery vendor is allowed one agent per company to be on site for delivery. Additional vendors will not be allowed on site.

    • If multiple vendors have freight on the same truck and will be delivered to individual locations, each vendor must order early delivery.

    • Vendors found having early delivery of product in their location from any source without an early delivery pass will be subject to an on-site delivery fee of $450.

Early Setup is available for Monday (Sept 2) from 9 am to 5 pm for $250 if paid in advance by 8/15/24.

  • There will be NO unscheduled early setup. Any vendor arriving on site Sept 2 without pre-arrangement and prepayment will be turned away.

  • ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!

  • Freight cannot be unloaded before Saturday, Aug 31 because nobody will be onsite to receive it.

  • NWC staff have been directed to refuse early shipments.

  • Tent vendors who require constant use of a forklift are encouraged to get together with fellow dealers to rent one and then split the cost among yourselves.

IMPORTANT! INFORMATION FOR THE EVENTS CENTER ARENA AND PADDOCK

The Events Center's lower level has carpet laid over compacted dirt. Pallet jacks are prohibited due to this, and all dollies and hand trucks must have pneumatic tires to prevent creating ruts that could become tripping hazards. Repairs are impossible during shows as the carpets can't be pulled up until afterward.

Due to limited access points at the lower Arena level of the Events Center, we kindly request unloading one day earlier than usual to alleviate congestion. Please move your vehicle promptly after unloading. Thank you for your cooperation.